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8. System Settings and Configuration [TBD]

8.1 Overview of System Settings

The System Settings module in the Health Information Systems Performance Monitoring Dashboard (HISPMD) allows administrators to configure the dashboard for optimal performance, manage integrations with other systems, and set preferences that influence user experience, security, and data handling. Customizing system settings ensures the dashboard aligns with the organization’s specific requirements, security policies, and operational workflows. This section covers the essential settings and configurations that administrators can modify within HISPMD.

8.2 Configuring System Preferences

System preferences enable administrators to adjust the core settings that impact the overall user experience, including language, theme, time zone, and data handling.

8.2.1 Language and Regional Settings

HISPMD supports multiple languages and regional formats to enhance the user experience across different regions.

Steps to Configure Language Settings: 1. Navigate to System Settings. 2. Under Localization > Language and Region, select the preferred language from the dropdown list. 3. Set the time zone and date format. 4. Click Save Changes to apply the updates.

🔹 Supported Languages: - English (Additional local languages can be added by administrators based on regional needs). [TBD]

8.2.2 Setting the Default Dashboard Theme

You can switch between the light and dark mode for the dashboard theme. HISPMD supports dynamic theme switching that adapts to the time of day or the user's preference.

Steps to Change the Theme: [TBD] 1. Navigate to Appearance Settings.

  1. Select between Light Mode or Dark Mode.

  2. Save changes to immediately reflect the new theme.

8.2.3 Customizing Time Zone and Date/Time Format

Ensure that the system uses the correct time zone and date/time format based on your geographic location. This is especially useful when dealing with reports and data analysis that require time-based information.

Steps to Set Time Zone: 1. Go to System Settings.

  1. Under Regional Settings, select the appropriate time zone from the list.

  2. Set the default date format (e.g., MM/DD/YYYY, DD/MM/YYYY).

  3. Click Save Changes.

8.3 User Management and Security Configuration

In addition to managing users, administrators can configure security settings that protect the system and ensure that only authorized users have access to sensitive data.

8.3.1 Enabling Multi-Factor Authentication (MFA)

MFA ensures that users provide additional verification beyond just their passwords, significantly enhancing security.

Steps to Enable MFA: 1. Navigate to the Security Settings in your Profile section.

  1. Under Authentication, toggle the MFA setting to Enabled.

  2. Choose the method of verification (SMS, Email, or Authenticator App).

  3. Click Save 2FA Changes.

🔹 MFA Methods: - Email-based OTP: A one-time passcode sent to the user's email.

  • SMS-based OTP: A passcode sent to the user's phone. [TBD]

  • Authenticator Apps: Apps like Google Authenticator or Microsoft Authenticator can generate OTPs.

8.3.2 Password Policy Configuration

The password policy defines the requirements for user account passwords to ensure that passwords are strong enough to protect sensitive data.

Steps to Configure Password Policies: 1. Go to Password Settings under Security Configuration.

  1. Set the minimum password length (e.g., 8 characters).

  2. Enforce complexity requirements (e.g., requiring uppercase, numbers, and special characters).

  3. Set password expiration (e.g., 90 days).

  4. Enable or disable account lockout after a set number of failed login attempts.

  5. Save the changes to enforce the password policy.

8.4 Data Management Settings

The Data Management settings provide options for configuring the way health data is handled, including data synchronization, retention policies, and backup procedures.

8.4.1 Configuring Data Synchronization

To ensure that HISPMD is continuously updated with the latest health data, administrators can configure data synchronization settings.

Steps to Set Up Data Sync: 1. Go to Data Synchronization Settings.

  1. Choose the synchronization frequency (e.g., hourly, daily, or weekly).

  2. Configure data sources and endpoints for synchronization.

  3. Click Save Changes to begin the synchronization process.

📌 Note: Data synchronization settings help keep the system up-to-date with real-time data from external systems or APIs.

8.4.2 Backup and Data Retention Policies

Setting up automatic data backups and retention policies ensures that data is securely stored and can be recovered in case of a failure.

Steps to Configure Backup Settings:

  1. Navigate to Backup Settings under Data Management.

  2. Enable automatic backups and specify the backup frequency (e.g., daily, weekly).

  3. Choose the location where backups should be stored (e.g., cloud storage, local server).

  4. Set the data retention period to specify how long backups should be kept before they are archived or deleted.

  5. Save the changes to activate the backup schedule.


🔹 Tip: Regular backups protect against data loss and ensure continuity in case of system failure.


8.5 System Integrations and API Configuration

HISPMD supports seamless integration with other healthcare systems, APIs, and external databases. Administrators can configure these integrations to enhance data flow and interoperability.

8.5.1 Configuring External System Integrations

Administrators can integrate HISPMD with various external systems such as Electronic Health Records (EHR), laboratory information systems, or reporting tools.

Steps to Configure API Integrations: 1. Navigate to Integrations in the system settings.

  1. Choose the external system you want to integrate with (e.g., EHR, DHIS2).

  2. Enter the required API endpoint, API key, and other configuration details.

  3. Click Test Connection to verify the integration.

  4. Save the settings to enable the integration.

8.5.2 API Key Management

For secure integrations, HISPMD allows administrators to generate and manage API keys that control access to system APIs.

Steps to Create and Manage API Keys: 1. Go to API Settings.

  1. Click Generate New API Key.

  2. Specify the permissions for the API key (read, write, etc.).

  3. Copy the API key and securely store it for future use.

  4. Save changes to finalize the key creation.

🔹 Tip: Regularly rotate API keys to enhance security and prevent unauthorized access.

8.6 System Logs and Audit Trails

System administrators can configure logging settings to track all significant activities within HISPMD, such as user logins, data modifications, and system errors.

8.6.1 Enabling System Logs

Steps to Enable System Logs:

  1. Navigate to Logging Settings.

  2. Choose the log level (e.g., error, warning, info).

  3. Enable audit trail logging for key events like data updates and user activity.

  4. Configure the log storage location (e.g., local disk, cloud storage).

  5. Save the settings to activate logging.

    📌 Note: Logs provide an important audit trail for tracking system usage and detecting potential security issues.


8.7 Maintenance and Updates

The maintenance settings allow administrators to manage updates, system health, and performance optimization.

8.7.1 Software Updates

Regular software updates ensure that HISPMD is up-to-date with the latest security patches and features.

Steps to Configure Updates:

  1. Go to Update Settings in the Admin Panel.

  2. Enable automatic updates for critical patches and minor updates.

  3. Set a schedule for manual updates for major releases.

  4. Click Save Changes to activate the update settings.

8.8 Summary of System Settings and Configuration

✔ System Preferences allow customization of language, time zone, and themes.

✔ User Management and Security ensure proper authentication and password policies.

✔ Data Management facilitates data synchronization, backups, and retention.

✔ System Integrations enable seamless connections with external systems.

✔ System Logs provide an audit trail of user and system activities.

✔ Maintenance and Updates keep the system running smoothly and securely.

By customizing these system settings, administrators can ensure that HISPMD operates efficiently, securely, and in alignment with the organization’s needs.

📌 Next Section: Explore Troubleshooting and Support to learn about how to troubleshoot and get support on HISPMD. 🚀


📌 NOTE: Some sections which say are for future implementation which have [TBD] to be determined | developed on top of the existing HISPMD. 📌